Last updated August 25, 2021
ASEF (“Foundation,”) is committed to the lawful, fair, and transparent collection and use of personal data. This policy is intended to help you understand how we collect and use your personal data, as well as how we share, store, and protect that data. If at any time you have questions about this policy, please contact us by email firstname.lastname@example.org
This policy applies to personal data we collect, including through this website, other Foundation registration or other website, mobile applications, online portals, electronic forms, surveys, and any other channel or mobile feature that we operate (”Service”). In these instances, the Foundation is the controller responsible for your personal data.
Information we collect
We collect your personal data when you voluntarily provide it to us. For example, you may give us: your email address if you choose to receive newsletters, updates, or other information from us; your contact information, and any other personal data you choose to include, if you email or text us, or contact us through our sites; and any personal data contained in, or included with, any proposal documents, feedback, comments, photos, videos, or other information you submit via online portals, forms, surveys of our sites.
It is always your choice whether to provide this personal data. However, some personal data must be provided to participate in certain programs, activities, or events (such as to sign up for a newsletter, apply for a fellowship or register to participate in one of our events), so the decision not to provide information might limit or eliminate certain functions of our sites or your ability to participate. Please do not disclose more personal data than is requested.
Do not provide personal data about others unless you are authorized or required to do so by contract or applicable law. You may provide personal data on behalf of another person if you have provided them with a copy of this policy and any applicable supplemental privacy notice, and obtained their explicit consent. We may ask you to provide evidence of that notice and consent.
We may use third-party service providers to serve our advertisements across the Internet. These companies may use tracking technologies to collect information about your visits to our sites and other websites and your interaction with our advertising and other communications. Some advertisements may be personalized, meaning that they are intended to be relevant to you based on information collected about your visits to our sites.
Data we collect automatically
Special categories of data
We will not intentionally collect any “special categories of data” under the EU General Data Protection Regulation (GDPR) or the Protection of Personal Information Act (“POPIA”) without your explicit consent for one or more specified purposes or as otherwise permitted or required by applicable law. Special categories of data include personal data (a) revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership; or (b) concerning health or data concerning a natural person’s sex life or sexual orientation.
When we share your data
We may share your personal data with our employees and affiliates who have a business need to know, our services providers (including employees, consultants, contractors, vendors, and out-sourced service providers) to process it for us based on our instructions and for no other purpose, and with partners that are collaborating with us to fund projects or host events. We do not share your personal data with any third party (including our service providers) for marketing purposes without your consent. If you believe personal data you provided to us is being misused by a third party, please contact us right away.
Storage and protection of your data
Your personal data may be stored in your region or in any other country where we or our service providers have facilities. We may also allow employees and service providers located around the world to access personal data as provided in this notice. We will ensure your legal rights and protections travel with any such “transfer” of your personal data as required by applicable law.
We will store your personal data until it is no longer needed to fulfill the purpose(s) for which it was collected or as otherwise required or permitted by law. After such time, we will either delete or anonymize your personal data or, if this is not possible, we will securely store your personal data and isolate it from any further use until deletion is possible. We may dispose of any data in our discretion without notice, subject to applicable law. Please contact us if you would like more details regarding our retention periods for different categories of personal data.
Access and control of your data
Generally, newsletters, auto-generated emails, and updates from us will include links to access, correct, or delete your personal data and to manage any subscriptions directly. If you wish to obtain confirmation that we hold personal data about you, access, correct, or delete your personal data, withdraw any consent you previously provided to us, or object to or restrict our processing of your personal data in any other context, please contact us. We will respond to all legitimate requests within 1 month.
To the extent provided by applicable laws, you also may have the right to deactivate, block, anonymize, or delete personal data as appropriate; request and receive a copy of the personal data you have provided us and to transmit this data to a third party; and lodge a complaint with the applicable data protection authority.
We may share your personal data with law enforcement, other government agencies or authorities, or third parties as required by applicable law, court order, subpoena, or legal process served on us.
Cookies & Similar Technologies
We may also use web beacons on our sites, in our emails, and in our advertisements on other websites. Web beacons are tiny graphic images that are used to collect information about your visit to our sites, such as the pages you view and the features you use, as well as information about whether you open and/or act upon one of our emails or advertisements. We may also collect the URL of the website you visited immediately before coming to our sites. Web beacons help us analyze our site visitors’ behavior and measure the effectiveness of our sites and our advertising. We may work with service providers that help us track, collect and analyze this information.